How to apply for a passport ?

1. If you’re applying for the first time, obtain an application form from the passport office or the designated speed post centers or any of the designated outlets in your city. You can also download the form from the Central Passport Organisation’s Website http//www.passport.nic.in and register online.
2. Fill all the columns carefully. The application should be submitted to the passport office either in person or through a representative carrying an authorisation letter or by registered post.
3. Applications can also be deposited at district passport cells or district collectorates or DSP’s office at no extra charge and at designated speed post centers with a service fee or through authorized travel agents.
4. Submit any one proof of residence: Self-attested photo copies of the ration card or voter’s identity card or tax bill or telephone bill or electricity bill or bank account or income tax assessment order or appointment letter of reputed companies on letterhead clearly indicating/certifying the residential address.
5. Submit proof of date of birth along with two self-attested photocopies of birth certificate issued by a municipal authority or district office of the registrar of births and deaths if born after January 26, 1989 or date of birth certificate from the school last attended or affidavit sworn before a magistrate/notary as per specimen
in the case of illiterate applicants.
6. If you haven’t stayed at the present address for the last one year, submit an additional set of ‘Personal Particulars Form’ for each place of residence with a photograph and two self-attested copies of supporting documents.
7. If you are a government or public sector or statutory body employee, you should submit a no objection certificate in original with a self-attested photocopy or two copies of the letter by you to your head of office informing that you are applying for a passport and duly acknowledged by your head of office.
8. If you have changed your name due to marriage, submit two self-attested photocopies of husband’s passport, if any, or an affidavit (original and one self-attested photocopy) from the husband and wife with a joint photograph, as per specimen.
9. If you are a citizen of India by registration or naturalisation, submit two self-attested photocopies of citizenship document. Submit two self-attested photocopies of the supporting documents if you are eligible for ECNR (Emigration Check Not Required) endorsement on your passport. {The government has introduced ECNR to safeguard workers from being exploited by unscrupulous employers abroad}.
10. All self-attested copies of certificates/documents would be checked against originals at the passport office at the time of submission of application. Copies of certificates / documents sent by post should be attested by a gazetted officer.
1. Fill the passport application form
Before you start, please note that this online passport registration service is currently available for a select number of cities listed here, but will eventually be expanding to include more. The first step is to fill the online passport application form. Click here to open the form and fill in the required details. Most of the information is really straightforward to fill and does not require any assistance.
You will be asked to verify your details, press OK. Now save and print this form.
You can also download the PDF passport application form in English from here and in Hindi from here. You can also download and fill up a Personal Particulars Form from here if it is needed for police verification. You can then submit the printout directly in the respective passport office or DPCs or Speed post centers.
2. Important information about filling the form
Since the Passport Application Form (or at least some part of it if you have chosen the online registration method) is Machine Readable, there are certain things to keep in mind while filling it.

  • Use either black or blue ball pen to fill the printed form. Using any other color ink or an ink pen or a felt pen or pencil will hinder the machine readability of the form.
  • Fill the form using only upper case letters (capital letters) when you print the PDF. The online form automatically fills using capital letters only. This is required for the computer to be able to read it correctly.
  • Leave one box blank after each completed word for the computer to be able to recognize individual words.
  • Make sure that the borders of the box are not touched by your entry.
  • In case the number of boxes is insufficient (such as the address is too long), then shorten the details where possible.
  • Avoid overwriting and don’t write anything outside the box.
  • Make sure that the application is completely filled, at least the compulsory fields, for the application to be accepted.
If you have any doubts about filling the form, you can check the guidelines mentioned here.
3. A checklist of documents to be attached:
You must keep these documents ready to take along with the printout of the passport application.
I. Three copies of recent passport size color photographs are required showing frontal view of full face. One photograph is to be pasted in the space provided at the start of the passport application form, while the other two need to be pasted on the PP forms to be filled in duplicate. Sign across the photographs on the PP forms, but DO NOT sign across the photograph in the passport application form. The following list of documents has to be attached to the passport application form during submission.
II. Proof of address (one of the following): Your ration card, certificate from Employer of reputed companies on letter head, water /telephone /electricity bill/statement of running bank account/Income Tax Assessment Order /Election Commission ID card, Spouse’s passport copy, parent’s passport copy in case of minors. (Please note: If you submit only ration card as proof of address, it should be accompanied by one more proof of address out of the above categories).
III. Proof of Date of Birth (one of the following):  Birth certificate issued by a Municipal Authority or district office of the Registrar of Births & Deaths; Date of birth certificate from the school last attended by you or any other recognized educational institution; or an Affidavit sworn before a Magistrate/Notary stating date/place of birth as per the specimen in ANNEXURE A by illiterate or semi-illiterate applicants. (Please note: In the case you were born on or after 26.01.89, only Birth Certificate issued by the Municipal Authority or the Office of the Registrar of Births & Deaths is acceptable.)
IV. Citizenship Document if you are a citizen of India by Registration or Naturalization.
V. If you are a Government/Public Sector/Statutory body employee, then you should submit “Identity Certificate” in original ANNEXURE B along with Standard Affidavit ANNEXURE I.
VI. If you are eligible for “ECNR” attach attested copy of supporting document as stated in Column 15 of the guidelines link given earlier.
VII. If you were repatriated at Government cost, enclose documents to show that the expenditure, if any, incurred by the Government of India on his/her repatriation has been fully refunded to the Government of India, Ministry of External Affairs.
VIII. If you were ever deported to India, give details of Emergency Certificate/Passport.
Note: All original documents are to be shown at the time of submission of the passport application and the Original Passport Application Form (printout) with self-attested copies of all required documents attached needs to be submitted. You need to furnish two additional photocopies of the Personal Particulars form for each additional place of stay, in case you have stayed at more than one address during the last one year.
4. Where to apply:
After you fill the online registration form and click on Save; you can print the saved document as soon as possible. You then need to take this printout along with the required documents to the respective passport office at the appointed date and time mentioned in the printout. If you have taken a printout of the PDF file, then you need to submit them at the following places.
a. The counter of the Passport office, click here
b. The Speed Post centers, click here
c. District Passport Cells, click here
d. Passport Collection Centers
5. A fee of Rs. 1,000 is required to be paid at the time of submitting your passport application.
6. Once the registration is complete, you must visit the appointed passport office to submit the completed form along with the fee and supporting documents on the appointed day and time. Ideally, you must arrive 15 minutes before the appointed time and proceed to the respective counter. The benefit of filling the online form is that you do not have to wait in a long queue.

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